Who we are

RSJ Book Lovers’ Convention is a romance and women’s fiction book event that helps support authors on their journey in publishing. Our official website address is https://rsjconvention.com. We help connect authors to publishers, agents, and readers, often celebrating diversity in publishing. Our conference is managed by Diverse Writers and Readers International, whose mission is to support marginalized authors and offer more reading options for the readers who love them.  We are a diversity and inclusion event, meaning we embrace, read, and support all romance and women’s fiction books from all perspectives. There is no time more than ever to build awareness and foster inclusivity to change the world and support togetherness.

RSJ Convention values and respects your privacy.

We, at RSJ, collect information to support our relationship with authors, aspiring authors, readers, editors, bloggers, influencers, and publishing houses to improve our support offerings and communicate about the convention, programs, services, and any promotions. RSJ develops and recognizes that we use provided information responsibly. We will not share information with other third parties without you, the owner’s prior permission, or prior notification via signups or requests to join.

The website does collect personal data, which enables us to provide you with the uttermost personalized conference experience. This also allows us to contact you regarding your purchases for in-house marketing purposes. It is crucial to highlight that we do not sell your personal data or any other data collected to anyone.

What information does RSJ collect and why?

We collect the information you provide when you purchase a convention or conference ticket, a special project seat hosted by RSJ, or special products, such as advertisements in the annual convention souvenir booklet, or other such materials associated with RSJ. This information may include the following:

• Your name
• Your mailing address
• Your email address
• Your phone number

We only use information about other people to deliver information, products, or services expressly requested by you. When you register your personal information with the website, you consent to the use of your personal data according to this privacy policy and those consents which you approve during the registration process and/or by your continued use of the website. 

Non-personal Data we collect is used to improve usability and to improve content and functionality. Subject to your consent to the terms of this privacy policy, we will collect the internet browser you use, your number of visits to the website, your average time spent on the website, pages viewed, etc. This information helps our marketing team provide you with better content and allows for valuable data for assisting attendees to gain exposure.

Comments

When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.  An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.

Media

If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.

Cookies

Tracking of cookies for affiliate purposes may occur. Cookies for RSJ affiliates who have shared this site property may be tracked. They may be removed by the user and they ultimately expire. Your use of the website shall mean that you consent.

If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

For staff, volunteers, and RSJ affiliates, if you visit any login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser. When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.  These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.

Who we share your data with

We will share personal customer information with our marketing staff to provide information on special offers, workshops, webinars, and other RSJ projects. We also share information about your use of our website with our social media, advertising and analytics partners, who may combine it with other information for marketing services and an improved experience when visiting us.  For RSJ affiliates who request a password reset, your IP address will be included in the reset email.

How long we retain your data

If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.

For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

What rights you have over your data

If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

Where we send your data

Visitor comments may be checked through an automated spam detection service and marketing vendors under confidentiality with RSJ convention may periodically have access for service needs.

 

UPDATED AS OF 7/10/21